05 November 2020

Announcements & Rehearsal Schedule - NUYS

This one's super important... Please read to the end. 

Registration for the audience
We are ready for your guests to register for the concert. The limit is 4 guests per performer. You may have them register in more than one group, so if you have 2 people who are still socially distant from 2 other people, you would have them register in 2 different groups, but under your name as the performer. Each group's contact person's name will be entered on the auditorium map after that group is seated. That, combined with the registration, will constitute our contact tracing. 

Adult Volunteers - 8 before, 5 after
In addition to registering the audience online, ahead of time, we need 8 volunteers beforehand: 3 ushers for the main floor, 2 ushers for the balcony, and 3 check-in people in the hallway. 

The 3 in the hallway will check groups in, assuring they have registered. They will each need a google sheets app on their phone. Here is the app for Android. Here is the app for iPhone.

Each usher will be responsible for a section of the auditorium to map out where each group is sitting. They will be given a clipboard with a map to mark, and they will speak with each group and write the identifying information. 

All of these volunteers need to be in the building by 12:30 pm to coordinate efforts. 

5 cleanup volunteers will be needed at the end to strike the stage. 

They will stack chairs and stands, and put everything away. It is going to be very important to do this in a timely manner as there is another event coming in right behind us. 

Guest Arrival Time
Please instruct your guests to arrive between 1:00 and 1:30 pm, and to plan to be in their seats by 1:45 pm, 15 minutes before the 2 pm concert start time. If social distancing is impossible in the hallway, groups may have to wait patiently outside, Costco-at-the-beginning-of-the-pandemic style. Volunteers in the hall may walk up the line, checking in the groups as they arrive, for better social distancing and faster seating. 

Do you think it'll work? It'll take a miracle! (JK) 😉

Here is the link to the audience registration form. Please have your group(s) fill it out asap.

To volunteer as ushers, check-in people, or cleanup crew, click here and sign up on the spreadsheet. 


Now, for the good stuff...

Please note that there are staggered arrival times this week. Some will prepare to play by 8:30, some by 9:00 and some by 9:30. These are not arrival times. These are times to be warmed up and in your seats ready to play. Some of the times are approximate, so plan to arrive early and stay late! Who knows what will happen!

This Saturday's rehearsal schedule will most likely work out as follows:
8:00 am Doors Unlock - Setup
8:20 am Find your seat, prepare for rehearsal
8:30 am Mozart people (strings, flutes, horns, Elizabeth) in the Gym to work on clarinet concerto glitched
9:00 am  Saint-Saens people in the Gym to work on cello concerto glitches
9:30 am Full orchestra for Star Wars and Broadway
10:30 am Saint-Saens and Mozart run-throughs, in that order
11:00 am Clean up
11:30 am Doors lock


As a reminder: 
Concert Day, November 14, 2020, Ogden High Auditorium
9:30 am Setup 
10:00 am to 12:15 pm NUYS Dress Rehearsal (wear your concert attire so we can take photos)
12:30 pm to 1:30 pm NUYCO Dress Rehearsal (wear your concert attire so we can take photos)
1:00 to 1:45 pm Seating of groups, as described above
2:00 to 3:15 pm Concert

Schedule for the Future:
We have a few changes for the coming weeks that are different from the original schedule.
1. There will be no rehearsal November 21st, the week after the concert. There will be no rehearsal the following week for Thanksgiving.
2. In December, we will rehearse 3 weeks before taking a break: December 5, 12 and 19. 
3. The break will be December 26 and January 2.
4. Our first rehearsal in January will be on the 9th.
5. Our February concert is still scheduled for February 27th. This schedule change gives us 3 weeks in a row in December, and then 8 weeks in a row after the break, including the day of the concert.

Our google calendars have been updated, and here is a link to the updated PDF Calendar for both orchestras.

You survived the fire swamp!


PS Here's the link to the press release page for the concert (which I just sent out as an email a little while ago).
Julie Gardner | NUYS Managing Director

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