Participant Letter and Sales Tips
Northern Utah Youth Symphony Tuacahn 2017 Tour Update
Next Payment Due March 1st
Educational Tours will be sending each person that provided a permission form, a Welcome Packet and payment information. These packets went out on Wednesday. Watch for them in the mail and please don't discard the packet as junk mail. Please review your information and make sure it is all correct. If you have any problems, please contact Debra Francis. All future payments will be made directly to Educational Tours. We understand that you may receive the tour packet just about the same day as the next deposit is due. Hopefully the March deposit date is not a surprise, since we originally posted a February deposit back in November. Please just turn around and mail out your deposit.
Upcoming Payment Schedule
Collected to Date
March 1, 2017
Second Deposit to Educational Tours
April 1, 2017
Final Deposit to Education Tours
May 1, 2017
Final Deposit to LBSS: performance t-shirt; entrance fee to Zion's National Park; trailer/gas to haul large instruments & miscellaneous equipment
Fundraising Opportunity Starts Saturday!
NUYS will be selling Blue Moose Fudge. This homemade gourmet fudge will be perfect for Easter baskets. Our patrons can sample for a small cost the fudge on Saturday and then they will be ready to order from you. PICK UP YOUR Fundraising Packet Saturday at rehearsal. Orders will be taken for two weeks and then processed with delivery in time for Easter.
· Roommate requests are currently being processed with the tour company.
· Musicians, please plan to stay a little later after regular rehearsals in mid-April as well as a couple of extra rehearsals in May in order to prepare the music for the tour. A schedule will be provided next month.
Debra Francis, NUYS Tour Coordinator
The tour company has only just sent out the packets for those who signed up. The next payment is due March 1st, and they said they will "understand" if that payment is late since they were late sending out the packets.
Here is the info sheet and permission slip. These will also be available to students during rehearsal before the concert this Saturday.
If you attend Venture High and would like the bus to stop there in addition to (or instead of) the Park and Ride at 2700 N, please indicate that on your permission slip. We will probably have the bus driver pull off there as well. Lisa Aedo will be collecting permission slips this Saturday, or you can bring it next week, March 4. Be sure to mark the boxes of what you are doing, or I will give it back! :)
Be prepared to turn in your Arutunian Trumpet Concerto music after (or before if you're not using it on stage) the performance this Saturday. It will be collected as you leave the stage. KEEP your folder!
Be at the school at noon to help set up, and don't just go get your instrument out; make yourself available to help set up!
The schedule for Abravanel Hall, March 13, 2017, has arrived! We will be participating in the afternoon session, 1:00 to 4:00 pm. Our performance time is at 3:30 pm. The Ogden Youth Symphony (which some of our students participate in) is performing at 2:30.
To celebrate 4 weeks until the Gala, we will be doing a drawing for silent auction basket themes tomorrow during break, and below I have included a link to the Silent Auction Collaboration. It's a fully editable spreadsheet where you can share who you have talked to - or are planning to talk to - for silent auction donations. You should at least click the link and see where I've applied so far. :)Here is a letter you can use to beg for donations. :) It includes an option to request a donation for an "auxiliary auction" to take place at our April 25 season finale concert (in case we have passed someone's deadline for donations by March 18).
Our ticket sales are underway. Linked here is a letter that was handed out at rehearsal last week and the previous week as well. (The letter is also attached to this email.)Please read. We ask every family to participate in this fundraiser. It is our only major fundraiser of the year and we cannot function without it. It's also a lovely evening with excellent food and entertainment. Tickets are $20.
No Messiah Rehearsal this Saturday (Feb 18) because of ASTA.
Rehearsal will begin at 8 am.Sectionals 8:00 to 8:40 am. No break after sectionals.
Full Orchestra rehearsal will run (with breaks later) until 11:30 am.
In the map below, the orange areas are places you can park. The parking closest to the auditorium is on the south side of the building, but it's cramped and not easy to turn around. The parking lot on the northeast part of the lot is better, and you can walk through the courtyard and enter the building where I drew the arrows. If you can't find parking in either of those two lots, park on a side street, either 28th Street or Tyler Ave. There is no parking on Harrison, except in that pullout area. It is a city school. You will want to leave plenty of time for parking.
12:00 pm NUYS Arrival and SetupNo later than 12:30 pm NUYS RehearsalNo later than 2:30 pm NUYCO RehearsalNo later than 3:30 pm Call Time4:00 to 5:30 pm Concert
After Concert: Turn in the Arutunian music to Lisa Aedo.NUYS: Keep your folder and all other music.
(NUYCO will have other instructions)
6:00 Building Clear
8:00-11:30 amFebruary 4, 11, and 18
Tomorrow's rehearsal will be starting at 8:00 am with sectionals in the following locations:Woodwinds with reeds, to the right then left
Flutes, find a spot (come ask me)
Brass, to the left then rightViolin 1, stageViolin 2, to the right then right (by the woodwinds)Viola, entry hallCello-Bass, cafeteriaPercussion, practice roomBrass and woodwind sectionals will go until 9:30.Strings will come together for a full sectional at 9:00.Break 9:30-9:40.
Our upcoming concert on February 25 has been rescheduled for 4:00 pm. This is to try to make it possible for Speech & Debate students who have regional tournament that day to hopefully make it (NUYS will play after NUYCO). We couldn't set the concert any later because BRHS has pit orchestra that night; we have set the time early enough so those students can make their call time in Garland.Therefore, the February 25 schedule will be:12:00 pm NUYS Arrival and SetupNo later than 12:30 pm NUYS RehearsalNo later than 2:30 pm NUYCO RehearsalNo later than 3:30 pm Call Time4:00 to 5:30 pm Concert6:00 Building ClearLocation: Ogden High. I will send you a map (closer to the date) of where best to park, etc. For those who haven't been to this auditorium before, you're in for a great experience! It's a piece of history!
I will be sending the press release today, and create a facebook event as well.
I have just found out that my brother is getting married on February 25, right in the middle of our dress rehearsal. This means that I will not be at the rehearsal or concert.I need volunteers to help with set-up according to a map of the stage, percussion & music stand unloading and loading (I can have my family load it in a borrowed van ahead of time), collecting rental music after the performance (VERY important), putting chairs back into the right rooms at the school, sorting stands so Ogden High keeps their stands and we keep ours, walking through the auditorium and picking up programs people leave, and just making sure everything runs smoothly.This is a test of my management skills. It's a lot harder to miss a concert than to just go and do what I do! Anyone willing to help may contact me separately, or just reply to this email. THANK YOU ahead of time.
--Our annual Gala Fundraiser Dinner is coming up March 18 at 6 pm. We will kick off ticket sales soon, and we will begin collecting items for silent auction baskets, as well as requesting donations for the silent auction from businesses etc.