(Meeting Notes/Questions in Red)
Debra Francis, Tour Director
Contact information: email@example.com
(801) 564-4853 (Cell). Text before 6 pm or if you need to call – after 6 pm
Tour Chaperones & Other Adults
NUYS: Conrad Dunn, Julie Gardner, Doris D'Asato
(Parent) Musicians: Tom Francis, Valerie Neslen, Christie Brown
Chaperones: Jenny Murrow, Kathryn Fielding, Lisa Aedo
Emergency Contact Information/Travel Permissions – Due @ first rehearsal in May
Please make sure BOTH the Educational Medical Release & Travel Permission PLUS the NUYS Release form are filled out and turned in at the May 6th rehearsal. See attached PDF for forms.
Tour Rehearsals @ Promontory:
May 6 & 13: 8:30 – 11:00 am
Music will be handed out at May 6th rehearsal. These are our only rehearsals. Please try to make it. Please fill out the absence form on the web site if you cannot make it.
June 3 & 10: 8:30 – 11:00 am
Final Payment – Due @ first rehearsal in May
$25 to cover t-shirt and additional incidentals
Make check to: LBSS
Additional Personal Money
Sack Lunch for Day One (there are no concessions available @ Cove Fort.
There will be coolers for lunches
Two fast food lunches
There is not a need for a lot of spending money as there won't be a lot of time to shop!
Enclosed Trailer Needed
Committee will check with Jill Russell (thank you!)
Summer Concert Clothing
Kaki Pants/Capris/Skirt (no shorts), Shoes (no flip flops) & Tour T-Shirt
We will use the same size you ordered in the fall for a special tour shirt for the concerts
T-shirts sizes will come from the NUYS shirt order form. If your students needs a different size, please email Debra.
Please bring any additional NUYS shirts to wear at workshops
Tour Itinerary (see attached)
YES, Parents and other family members that are interested in driving down and making their own arrangements for housing/meals/show tickets are invited. Here are some notes:
The NUYS concerts are FREE! They will take place in the outdoor mini theatre and FREE to anyone enjoying the activities outside the amphitheater.
We are the LARGEST group to play at Tuachan! How exciting! We are also helping to celebrate a renovation at the facility and Opening Week!
Parents can purchase tickets for the Pre-Show Dinner and join us! You must call Tuachan to purchase tickets and it's recommended you do this prior to the date. These dinners typically sell out.
Because it is Opening Week, if you and your family members would like to see the show, it is recommended that you purchase tickets in advance. Opening week typically sells out.
YES, you can join us at Zion's. Zion's will charge at the gate a "per vehicle charge."
No, at this time, we do not think parents can be accommodated at the workshops due to space. If this changes, we will let you know.
Transportation Notes From the Meeting:
If you decide to join us for any or all of the tour please remember:
Your child MUST ride the bus, even to the events. We will be working hard to keep track of everyone and with a group this large, it will be difficult and take a lot of time to track students if they are getting into other vehicles. For SURE, all students need to ride back to the hotel each night with NUYS.
Students will be required to sit with NUYS during the show performances.
YES, your student can ride home with you from Tuachan at the end of the tour. PLEASE provide something in writing so that we know who will NOT need a ride back to Perry.
Other Notes From the Meeting:
We will only do ONE pick-up at Promontory. It will be essential that everyone arrives on time to load instruments, luggage and students. We are on a tight schedule with a limited "driver" time. Promontory has granted permission for anyone that would like to leave their car in the parking lot from Wednesday to Friday.
We do not have an estimated return time. When we do, we will make that available. We will also have students call home when we arrive closer.
NUYS Southern Utah Packing List
For Every Day
NUYS Tour Shirt
Shoes or Sandals: NO FLIP FLOPS
Any NUYS T-shirt or a nice shirt (no other logo shirts please i.e., character shirts/Marvel etc.)
Remember you're representing NUYS!
Jeans/Capris/Kaki/Skirt: NO SHORTS
T-shirt & shorts/jeans
Sturdy walking/hiking shoes and socks
Additional clothes for 3 days (bus rides/down time)
Toiletries (Deodorant, toothbrush, hair brush, etc.)
Shoes & socks for walking
Identification (permit, driver's license, student ID)
Blankets and Pillow for bus
Book/entertainment for bus and down time
ABSOLUTELY NO CELL PHONES DURING PERFORMANCES OR WORKSHOPS
Snacks for the bus ride
Sack lunch for Day 1 stop at Cove Fort (we will have coolers to store lunches)
Money for meal stops (there will be two "fast food" lunches)
Northern Utah Youth Symphony 2017 Tuacahn Performance Tour JUNE 14-16, 2017
Tour Coordinator: Debra Francis firstname.lastname@example.org
DAY 1, WEDNESDAY, JUNE 14TH:
8:30 AM – PROMONTORY SCHOOL. Be ready to load luggage and instruments on the motor coach Perry Utah
9:00 AM – Depart on your private motor coach for St George Utah.
NOON – COVE FORT. Picnic area for SACK LUNCH. Set up chairs for performance
12:30 PM PERFORMANCE – Performance for the guests that are visiting Cove Fort
1:00 PM – CONTINUE TO ST GEORGE
3:30 PM – ARRIVE IN ST. GEORGE RAMADA INN. The hotel features an outdoor swimming pool, hot tub and rooms with cable television, hairdryers, free Wi-Fi and in room coffee makers. Zion Factory Stores, the Promenade and Red Rock Commons are within walking distance of the Ramada and include many fun and exciting stores.
6:00 PM – DEPART TUACAHN CENTER FOR THE ARTS
6:30 PM – SET UP CHAIRS on the mini amphitheater stage and on the top portion of the seating area as necessary.
6:45 PM – PRE-SHOW DINNER Served in Courtyard
Menu: New York Kitchen: Italian Sausage, Glazed Chicken, Greens and Pasta Salad, Broccoli Rabe w/Carrot, Polenta Triangles, White Lasagna, Bread Basket, Chocolate Cake and Upside Down Dessert.
Following dinner, the MUSICIANS will get ready for the show. Prep area consists of the stairs and landing of the Tuacahn High School
7:45 PM – TUACAHN'S MINI STAGE PERFORMANCE. Your group will be the pre-show entertainment during dinner in the courtyard and for those entering the gates at Tuacahn.
8:15 PM – Clear stage. As soon as the pre-show ends return to the prep area area. QUICKLY leave your instruments inside the school until after the show. Locked area to be determined.
8:30 PM – Be in your seats prior to the show starting.
8:45 PM – "NEWSIES" Show begins. Set in New York City at the turn of the century, *Newsies* is the rousing tale of Jack Kelly, a charismatic newsboy and leader of a ragged band of teenaged 'Newsies,' who dreams only of a better life far from the hardship of the streets. But when publishing titans Joseph Pulitzer and William Randolph Hearst raise distribution prices at the newsboys' expense, Jack finds a cause to fight for and rallies Newsies from across the city.
DAY 2, THURSDAY, JUNE 15TH:
7:30 AM – Breakfast will be provided at the hotel in the deluxe breakfast bar.
8:45 AM – DEPART FOR DIXIE UNIVERSITY. BRING YOUR INSTRUMENT & MUSIC
9:00 AM – MUSICIANS WORKSHOP/LECTURE DIXIE STATE UNIVERSITY: Meet your instructor, Rhonda Rhodes
RHONDA RHODES: After receiving a BA degree in Music Education from Utah State University, Rhonda Rhodes taught instrumental music in the Washington County School District in Southern Utah for 25 years. She taught for the 2013-14 academic year at Utah State University-Eastern in Price, Utah, directing the band and choir programs. Beginning in August 2014, she became full-time faculty at Dixie State University in Music Education.
10:30 AM – RETURN TO hotel to store music instruments out of the heat.
11:30 AM – DEPART FOR SPRINGDALE. Re-board your motor coach, QUICK LUNCH ON YOUR OWN. Depart for Zion's.
12:30 PM – ZION NATIONAL PARK. Arrive in beautiful Zion National Park.
Suggestions: Weeping Rock trail is a short and beautiful trail OR Continue to the Lodge and do the Emerald Pools or the Riverside Walk. (Suggest the 3 shortest hikes/trails for time constraints)
4:00 PM – BOARD MOTOR COACH
5:00 PM – ARRIVE AT HOTEL freshen up quickly.
5:45 PM – BOARD MOTOR COACH FOR TUACAHN CENTER FOR THE ARTS
6:15 PM – BACKSTAGE TOUR. Prior to dinner, get a firsthand look behind the scenes of the Tuacahn Stage.
6:45 PM – PRE-SHOW DINNER.
Menu: Fiona's Feast: Flat Iron Steak, Roasted BBQ Salmon, Roast Potato, Green Beans and Corn
7:15 PM – SET UP CHAIRS for performance.
7:45 PM – PERFORMANCE on Tuacahn's Mini Amphitheatre stage.
8:15 PM– Clear stage. As soon as the pre-show ends return to the prep area area. QUICKLY leave your instruments inside the school until after the show. Locked area to be determined.
8:30 PM – BE IN YOUR SEATS
8:45 PM – "SHREK"
"Once upon a time, there was a little ogre named Shrek...." And thus begins the tale of an unlikely hero who finds himself on a life- changing journey alongside a wisecracking Donkey and a feisty princess who resists her rescue. Throw in a short-tempered bad guy, a cookie with an attitude and over a dozen other fairy tale misfits, and you've got the kind of mess that calls for a real hero. Luckily, there's one on hand... and his name is Shrek.
RAMADA INN Following the show, return to your hotel.
DAY 3, FRIDAY, JUNE 16TH:
7:30 AM – Breakfast will be provided at the hotel in the deluxe breakfast bar.
9:00 AM – HOTEL CHECK OUT LOAD LUGGAGE. YOU WILL need your instruments for your clinic.
9:30 AM – DEPART FOR CLINIC
10:00 AM – CLINIC taught by Dr Paul Abegg
DR PAUL ABEGG BIO Dr. Paul Abegg is Associate Professor of Music at Dixie State University where he serves as String Studies Coordinator, teaches violin, and conducts the Dixie State Symphony Orchestra (DSSO) and Dixie State Chamber Orchestra (DSCO). He has also taught at Brigham Young University and Olivet College (MI). Dr. Abegg has presented master classes at Eastern Washington University, Whitworth College, Western Kentucky University, Utah Valley University, and Brigham Young University Idaho and served as an adjudicator at numerous competitions.
11:30 AM – DEPART FOR HOME. Quick stop for LUNCH ON OWN.