13 February 2010

Gala Fundraiser Ticket Sales Kickoff Letter 2010

Dear Parents & Musicians,

It is time to start our Ticket Sales Contest for the Gala Fundraiser Dinner. I am Julie Gardner and I will be heading up the ticket sales since I attend rehearsals for both LYCO and LYS. If you have questions or concerns, please contact me at 435.723.8262, GJulieKay@gmail.com.  This year there will be a silent auction, raffle and door prizes, as well as live entertainment.

The live entertainment is being arranged by Diane Austin with a "family music" theme. If you have any suggestions or you have a family act to volunteer with, please contact her at 435.734.1667.

Now is the time to start selling tickets!  With this letter, each musician received an envelope with a form on the outside, as well as a set of receipts inside the envelope. This is your ticket-selling sales kit. 

Here's what to do, step-by-step:

1.       collect the payment, (checks made payable to LBSS)

2.       fill out a line on the envelope form (name of buyer, quantity of tickets, total due, type of payment)

3.       fill out a receipt and leave it with the buyer, (be sure to include your phone number in case they have a question)

4.       bring the envelope to me at rehearsal, and

5.       trade the payment for tickets.

6.       I will initial your envelope that I received your money, and

7.       give you the tickets to deliver to your buyer and fill in the last column on the envelope form.

This adds a step to the process, but it keeps tickets from floating around "out there" as well. It also ensures that our supporters can have a receipt for tax purposes.

Our goal this year is 200 tickets. To maximize the profit margin, we must sell at least 150 tickets. We conduct the fundraiser at the community center – and the city waives the fee since we are a non-profit organization.

Decorations: We will be asking musicians to bring simple music memorabilia for centerpieces for the tables with a musical theme – so keep this in mind. There will be a sign-up going around at rehearsal.

It is extremely important that the fundraiser be successful this year since we recently learned that the long over-due funds from the Utah Arts Council will not be coming at all this year. This was a terrible blow, so it is even more important to make this an extremely successful fundraiser. Contact friends, family, neighbors – one student sold 32 tickets last year just by calling friends and neighbors, so I know it's possible! Dutch oven food is extremely popular, so spread the word!

Here are the details:

Lake Bonneville Symphonic Society

Lincoln Youth Chamber Orchestra :: Lincoln Youth Symphony :: Lake Bonneville Community Symphony

Gala Fundraiser Dinner

Friday, March 19, 2010, 6:30 p.m.

Brigham City Community Senior Center, 24 North 300 West

Live Entertainment :: Silent Auction :: Door Prizes

Donations Provided by Friends of the Symphonic Society and Local Area Businesses

To Contribute an Item or Service, Please Contact Julie Gardner 435.723.8262

Catered Dutch Oven Dinner


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